The York Rally Committee

The York Rally is an independent, volunteer run organisation, not affiliated to any national or local cycling club. It’s made up from cyclists who love the Rally and are not willing to see it fade away.

Our inaugural meeting was held on Saturday 21st June 2014 to re-launch the York Rally for 2015. A committee was elected, and (after various changes at subsequent meetings) is as follows:

President: Brian Robinson (the first Briton to finish the Tour de France and the first to win a Tour stage – more details here.)
Chairman: Gerry Boswell
Event Co-ordinator: Paul Reid (organiser@yorkrally.org)
Treasurer: Rachel Thompson (treasurer@yorkrally.org)
Minutes Secretary and Campsite Steward: Athena Brumhead (campsite@yorkrally.org)
Rides Co-ordinator: Gary Knighton (rides@yorkrally.org)
Trade Co-ordinator: Charlie Hodge (trade@yorkrally.org)
Volunteer Co-ordinator: Judith Ainsworth
(volunteers@yorkrally.org)
Publicity Officer (& Vice Chairman): Peter Eland
(publicity@yorkrally.org)
Committee Members: Dave Bishop (Arena activities and racing), Tony Stephenson (Auction), Graham Lawrence, Peter Huxford (Sustrans liaison), Dylan Thomas (Catering).

For general Rally enquiries, or if you are not sure which address to use, please send an email to info@yorkrally.org and it will reach several of the committee members automatically.

The Rally is an all volunteer organised event, and is being run not for profit and purely for the love of cycling and to see this great event continue.

For each Rally we need to raise a total of around £18,000 to cover the basic costs of the Rally (see the Friends page for more details) so the committee is clear that every penny counts, and no money can be spent that has not been raised. In this spirit committee members have agreed not to claim expenses (travel,  phones, stationary, postage, etc.).

We also have to make it clear that there are no ‘freebies’: any York Rally clothing worn by committee and volunteers is to be paid for by them personally. Both committee members and volunteers using the campsite are being asked to book pitches at the same prices as everyone else.

This lets us ensure that evey penny raised goes towards covering the unavoidable costs, including Knavesmire hire, insurance, showers, toilets, security, marquees, first aid, and much more.

All – especially anyone with ideas for the next Rally – are always welcome to attend meetings, or to contribute ideas! Other cycling organisations who could use the almost unlimited space available on the Rally site are most welcome to get in touch to explore the possibilities.

The next meeting will be held at the Church Hall of St Chad’s on the Knavesmire, Campleshon Road, York YO23 1EY on the 9th September 2017 at 10AM. All are welcome! Please just let us know if you would like a lift from the railway station.

Most of the committee at the York Rally meeting of September 2015. Photo: Peter Eland
Most of the committee at the York Rally meeting of September 2014. Photo: Peter Eland

6 thoughts on “The York Rally Committee”

  1. Hi,
    I would like to give you a little bit of advice that might help the brilliant job that you guys are doing. Your website states ‘The committee is clear that every penny counts, and no money can be spent that has not been raised. In this spirit committee members have agreed not to claim expenses (travel, phones, stationary, postage, etc.). ‘
    A better way to use this generosity is for ALL volunteer and committee members to CLAIM ALL expenses. Then donate them back to the organisation. The organisation can then also claim gift aid on the donations.
    This is common practice amongst larger charities.
    I hope this helps and also hope to see you all in June.

    1. Many thanks for this – that has not occurred to us! At least nobody has mentioned it that I recall. I’ll draw the attention of the committee to this, it does sound like a good idea! We are not a charity, though, at least not yet, although longer term we may become one.

  2. In response to the suggestion of Gift Aid. It is only practical for registered charities,
    At the moment the York Rally is not a registered charity. There are reasons for that, one being the expense of being a registered charity outweighs the benefits, also the extra hassle of complying with the demands and expectations of the Charities Act.

    1. It may be worthwhile creating a CIO or Charitable Incorporated Organisation. This arrangement has the major benefit that the Trustees obtain the same Limited Liability as a Company, and are not personally liable for any debts which the CIO incurs.
      Consider that if negligence causes a visitor or volunteer to be seriously injured or killed, and any event insurance that you may have refuses to meet a claim, then the Committee members would become personally liable.
      I’m trying to persuade my Community Hall to convert to a CIO, because I don’t want someone to raid my pension pot in the event of a successful claim.
      https://www.gov.uk/charity-types-how-to-choose-a-structure

Leave a Reply

Your email address will not be published. Required fields are marked *